As I've mentioned, we need to get a Management committee set up (by Easter) for various reasons, not least the need to set up a bank account. The roles that we will need are as follows: Chairman, Vice Chairman, Treasurer, Secretary and Public Relations Officer, Membership Secretary. The info on each role is as follows:
The Club Chairman shall: Represent the club in an official capacity; act as one of the Club’s LABBS council representative; chair the Management Committee meetings; have the casting vote in tied decisions; liaise with the Music Team and may attend Music Team meetings in an advisory in a non-voting capacity as required; appoint members of the committee to such additional roles as the committee agree, e.g. Public Relations, Web and Social media, Diary Secretary, Social Secretary, Wardrobe.
The Club Vice Chairman shall: Support the Chairman in their duties; act as the Chairman’s representative as necessary; take over from the Chairman if the need arises.
The Club Treasurer shall: Maintain proper records of all accounts; in consultation with the Committee and based on planned activity, draft a budget for presentation and agreement by the chorus at the Annual General Meeting; resent the annual statement of account to the AGM including an audited balance sheet of income and expenditure; report on the accounts of the Club to the AGM and where proper notice is given to an EGM; maintain a bank or building society account in the name of the Club; collect subscriptions and make payments on behalf of the Club.
The Club Secretary shall: Keep accurate records of Club business; distribute copies of the minutes; issue notices of Club meetings; deal with Club correspondence; prepare and process nomination forms and submissions for AGM and EGM business; hold club members personal data securely.
Public Relations shall: Promote and maintain the Club's public profile; produce promotional materials for courses, concerts etc; maintain the Club's public online presence.
There are other roles we will need (see the Chairman's info above), but this is the minimum for getting the chorus on to a solid footing. Once we have a basic committee, we will need to formulate a constitution for the running of the chorus, and LABBS will assist us with that.
We will also need a music team and I'll provide info on that at a later date.
The Club Chairman shall: Represent the club in an official capacity; act as one of the Club’s LABBS council representative; chair the Management Committee meetings; have the casting vote in tied decisions; liaise with the Music Team and may attend Music Team meetings in an advisory in a non-voting capacity as required; appoint members of the committee to such additional roles as the committee agree, e.g. Public Relations, Web and Social media, Diary Secretary, Social Secretary, Wardrobe.
The Club Vice Chairman shall: Support the Chairman in their duties; act as the Chairman’s representative as necessary; take over from the Chairman if the need arises.
The Club Treasurer shall: Maintain proper records of all accounts; in consultation with the Committee and based on planned activity, draft a budget for presentation and agreement by the chorus at the Annual General Meeting; resent the annual statement of account to the AGM including an audited balance sheet of income and expenditure; report on the accounts of the Club to the AGM and where proper notice is given to an EGM; maintain a bank or building society account in the name of the Club; collect subscriptions and make payments on behalf of the Club.
The Club Secretary shall: Keep accurate records of Club business; distribute copies of the minutes; issue notices of Club meetings; deal with Club correspondence; prepare and process nomination forms and submissions for AGM and EGM business; hold club members personal data securely.
Public Relations shall: Promote and maintain the Club's public profile; produce promotional materials for courses, concerts etc; maintain the Club's public online presence.
There are other roles we will need (see the Chairman's info above), but this is the minimum for getting the chorus on to a solid footing. Once we have a basic committee, we will need to formulate a constitution for the running of the chorus, and LABBS will assist us with that.
We will also need a music team and I'll provide info on that at a later date.